Career Details

• Document Controllers manage and oversee documents for particular project.
• Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up.
• Perform document storage duties which involves scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded.
• Handle the retrieval of documents as directed and able to quickly and efficiently retrieve documents and data when needed.
• Edit or review documents like check for signatures and dates or as much as drafting and editing sentences.
• Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
• Using ACONEX Document Management System.
• Registering all incoming and outgoing correspondences, MoMs, drawings & technical submittals.
• Maintaining a register of all incoming and outgoing letters, stamping and recording of letters before circulating for distribution to the Project Manager as set out in Project Communication and Document Control.
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Maintaining all files within the Filing Department
• Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
• Successful closeout and handover of documentation as required by line manager.
• Regular periodic backup (electronic copy) of project documents.
• Maintaining all tracking records and ensuring that they are marked when a file is taken from the document


• Bachelor Degree or equivalent in a related field
• Must be able to communicate confidently in both written and spoken English.
• Demonstrable track record in the delivery of large multi functional projects
• In-depth knowledge of document control systems and procedures.
• Act as administrator for document control software such as Aconex, Procure etc..
• Other duties as requested from time to time
• Candidate must have transferrable iqama

EXPERIENCE REQUIRED: 5 YEARS